Know what to buy and why
Purchasing & Vendor Management Software.
Connect purchasing decisions to real demand, current stock and vendor processes rather than separate reorder spreadsheets.
For businesses managing parts, reorder points, purchase approvals and supplier relationships.
Custom fixed-fee proposals follow technical discovery. No third-party API capability is guaranteed before verification.
The business challenge
Where the friction starts.
Buyers discover shortages too late and cannot see how orders, stock and demand affect purchasing priorities.
The FMG approach
Build the missing layer.
A purchasing console aggregates inventory signals, drafts orders and tracks receiving exceptions with approvals.
What your software could include
Purpose-built modules.
These are candidate modules for discovery, not a statement that every module is included at one price. We agree on business rules, data sources and permissions before implementation.
Supplier and SKU mapping
Purchase request and approval workflow
Receiving and reconciliation dashboard
How it might work
One connected workflow.
Low stock and scheduled service demand generate an approval-ready purchase request, then receiving checks actual quantities against expected items.
Illustrative process only. Data freshness, provider capabilities and authorization are verified during discovery.
Business outcomes we're designing for
- More predictable replenishment
- Better approval visibility
- Stronger purchasing audit trail
Potential integration ecosystem
Connect the tools you already use.
Lightspeed Retail
POS & inventory
R-Series and X-Series are separate APIs; validate edition
Provider docsService Fusion
Field service
Customer, job, technician, estimate and other documented resources
Provider docsQuickBooks Online
Accounting
Accounting is authoritative for its own books
Provider docsAirtable
Data workspaces
Use careful mapping, pagination and rate limits
Provider docsNo platform partnership or completed integration is implied. Some functions may only be possible with an eligible plan, approved OAuth scopes, a partner program or a read-only connector.
Source ownership
A repository you can keep building.
We scope a private, client-controlled GitHub repository with modular frontend components, tested API adapters, environment templates, documentation and a deployment pipeline.
Design, code and handoff rights are explicitly defined in the agreement. FMG does not claim ownership of third-party SaaS APIs, hosted checkouts, accounting records or software licenses.
Security, backups, access controls, incident response, data retention and maintenance responsibilities are documented for the real production system.
Answers before you commit
Common questions.
Will the software place vendor orders automatically?
Not unless each supplier and system supports the required approved workflow. Drafting and human approval are the safer defaults for ordering and inventory changes.
Who owns this software after launch?
Ownership of custom code, documentation and related deliverables is defined in the project agreement. FMG typically plans for a client-controlled private GitHub repository and client-owned deployment accounts. Licensed platforms and third-party APIs remain governed by their vendors.
Related software solutions.
FMG Software in a Box
Build it around your business.
Bring your current systems, pain points and goals. We'll map a realistic project scope and the parts your team can own.
Start your software project